Privacy Policy

1. Data Controller and Processor Pursuant to Articles 4 and 24 of the GDPR, the Data Controller and Processor is T4E Srl, Via del Legnatico 44/O, Perugia, Italy. You can contact them via email at This email address is being protected from spambots. You need JavaScript enabled to view it.. The contact person is Silviamaria Manciola, email: This email address is being protected from spambots. You need JavaScript enabled to view it.. Data subjects can exercise their rights with respect to the Controller by contacting them at the addresses provided above.

2. Purpose and Legal Basis of Data Processing The personal data of data subjects may be used for the following purposes: a) Event Organization and Management: managing event registrations, sending communications functional to the organization and participation in the event; For the purpose referred to in point 2.a) (Event Participation Management), data processing is carried out for the time strictly necessary to achieve the indicated purposes.

3. Types of Data Processed To achieve the purposes under 2.a), T4E may process contact data such as personal details, email addresses and/or mobile phone numbers, and video and photographic material containing personal images.

4. Methods of Data Processing Processing is carried out lawfully, correctly, and transparently, in compliance with the principle of "minimization." The processing of Personal Data is carried out through the operations indicated in Article 4, no. 2) of the GDPR – performed with or without the aid of IT systems, specifically: collection, recording, organization, structuring, updating, storage, adaptation or alteration, extraction and analysis, consultation, use, communication by transmission, dissemination or any other form of making available, comparison, interconnection, restriction, erasure or destruction. The security of Personal Data is guaranteed, and, in general, the confidentiality of the Personal Data processed, by implementing all necessary technical and organizational measures appropriate to ensure their security.

5. Communication and Disclosure of Data Within the limits strictly relevant to the obligations, tasks, or purposes indicated above, Personal Data may be communicated to and, therefore, known and used by:

   • Collaborators and employees of T4E, in their capacity as authorized data processors (so-called "Persons in Charge of Processing") or appointed as Data Processors. A legal obligation of confidentiality applies to these individuals.
   • Companies or professionals that T4E uses to fulfill obligations for the performance of professional services or to protect its own rights.
   • Third parties who provide services to T4E and also act as Data Processors, including:
     • Individuals, companies, or professional firms that provide assistance or consulting services to T4E in administrative, financial, tax, and employment law matters.
     • Individuals delegated to carry out technical management and maintenance activities (including maintenance of network devices and electronic communication networks).
     • Parties with whom it is necessary to interact for the organization or participation in events/conferences/seminars.
     • Judicial or supervisory authorities, administrations, public bodies and organizations (national and foreign), for the fulfillment of legal obligations or for the prevention of abuse or fraud or by order of such entities. Please be aware that publication on social media may constitute a form of disclosure.

6. Retention Period Data processing for the purpose under 2.a) is carried out for the time necessary to fulfill that purpose. The possibility of requesting unsubscription from the newsletter service or removal from T4E's contact list at any time remains.

7. Data Transfer Personal Data will not be transferred to third countries or international organizations unless this is necessary due to legal or regulatory obligations. Should such a transfer of Personal Data to third countries or international organizations become necessary for these reasons, the provisions of Chapter V of the GDPR will be observed.

8. Data Subject Rights In relation to the purposes of Processing, the Data Subject is granted the exercise of the rights provided for in Articles 15 et seq. of the GDPR, in particular the right to:

   • Access: to obtain confirmation as to whether or not Personal Data concerning them are being processed, to know their origin, as well as the logic and purposes on which the processing is based, the recipients or categories of recipients to whom the data may be communicated, and the determination of the retention period if it is possible to define it.
   • Rectification of inaccurate data.
   • Erasure (the so-called "right to be forgotten"): in cases where the data are no longer necessary in relation to the purposes for which they were collected and subsequently processed, or in cases where the data subject has withdrawn consent to the processing (where such consent is optional or there is no other legal basis for the processing).
   • Restriction of processing: when one of the following hypotheses set forth in Article 18 of the GDPR occurs: a) the Data Subject has contested the accuracy of their Personal Data (the restriction will last for the period necessary for the Joint Data Controllers to verify the accuracy of such Personal Data); b) the processing is unlawful, but the Data Subject has opposed the erasure of their Personal Data, requesting instead that its use be restricted; c) although the Joint Data Controllers no longer need them for the purposes of processing, the Data Subject's Personal Data are necessary for the establishment, exercise, or defense of legal claims; d) the Data Subject has objected to processing pursuant to Article 21, paragraph 1 of the GDPR and is awaiting verification as to whether the legitimate grounds of the Joint Data Controllers override their own. In the event of restriction of processing, Personal Data will be processed, except for storage, only with the Data Subject's consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest. We will inform the Data Subject, in any case, before such restriction is lifted.
   • Data portability: the right to receive the Personal Data concerning the Data Subject in a structured, commonly used, and machine-readable format, with the possibility of transmitting them to another Controller. This right does not apply to non-automated processing (e.g., paper archives or registers); furthermore, only data processed with the Data Subject's consent and only if the data has been provided by the Data Subject themselves are subject to portability.
   • Objection: the right to object to processing for reasons related to the user's particular situation.
   • Complaint: pursuant to Article 77 et seq. of the GDPR, to be sent to the Garante per la Protezione dei Dati Personali (Italian Data Protection Authority), Piazza Venezia n° 11 – 00187 Rome (This email address is being protected from spambots. You need JavaScript enabled to view it.; phone (+39) 06 696771; fax (+39) 06 696773785). Pursuant to Article 7, paragraph 3 of the GDPR, the right to withdraw consent at any time is recognized by sending an email to the Controller at This email address is being protected from spambots. You need JavaScript enabled to view it.. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

9. Processing of Data for Purposes Other Than Those for Which They Were Collected Should the Data Controller intend to further process personal data for a purpose other than that for which they were collected, before such further processing, T4E will provide the data subject with information regarding this different purpose and any further relevant information as per Article 13, paragraph 2 of the GDPR.